Tuesday, March 18, 2014

Job Announcement: Archives Assistant

Archives Assistant
University of Minnesota Tretter Collection
Twin Cities Campus
Program Description:

The Tretter Collection in GLBT Studies provides a record of GLBT thought, knowledge and culture for current and future generations. Its three-fold mission includes research, teaching and outreach programs. It is part of Archives and Special Collections in the University of Minnesota Libraries.  The Tretter Collection is located in the Elmer L. Andersen Library on the West Bank campus of the University of Minnesota, Twin Cities.

Required Qualifications:
  • Two years of college coursework or relevant library experience.
  • Experience arranging and describing archival and manuscript collections
  • Familiarity with archival descriptive standards including EAD and current processing methodologies for institutional records
  • Demonstrated understanding of archival professional standards and procedures

Preferred Qualifications:
  • Strong interpersonal skills and attention to detail
  • Experience with "minimal processing" techniques.
  • Experience with encoding/mark-up and/or Drupal
  • Experience handling fragile materials and identifying preservation concerns
  • Strong interpersonal skills; ability to work well with others in a collaborative setting.
  • Strong verbal and written communication skills
  • Strong time management and organizational skills
  • Familiarity with the GLBT community

This is a TEMPORARY, 12-month, project position for the Tretter Collection in GLBT Studies, part of Archives and Special Collections in the University of Minnesota Libraries. The Archives Assistant will assist in the completion of the Minnesota Historical & Cultural Grants funded project "Claiming History: Giving Voice to the Tretter Collection in GLBT Studies." The project will transform the archive by processing and making discoverable the diverse material in the collection. The position will report to the Project Archivist.


Processing (60%)

  • Interpret and implement existing standards and procedures for processing;
  • Conducts collection surveys, compiling information including size, material types, date ranges, locations, and preservation issues. 
  • Under supervision of project archivist, organizes records in accordance with departmental specifications and professional standards. 
  • Re-houses and arranges materials as appropriate. 
  • Conducts basic preservation tasks as needed. 
  • Reviews collection for private or restricted materials. 
  • Identifies series, sub-series arrangement for description work.

Description (40%)

  • Creates accurate box lists.
  • Assists Project Archivist in compiling contextual information and drafting collection descriptions. 
  • Edits existing finding aids and creates new finding aids in Encoded Archival Description (EAD).  

Full posting and apply online:
Search "Requisition Number" 190193