MELSA OFFICE MANAGER - Job # MELSA.15.001
The
Metropolitan Library Service Agency (MELSA) is the largest of twelve regional
library systems in the State of Minnesota. It includes the eight Twin Cities
metro library systems (the counties of Anoka, Carver, Dakota, Hennepin, Ramsey,
Scott and Washington, and the city of St. Paul) for a total of 100 branches.
MELSA's mission is to make great metro public libraries better.
The Office Manager is an integral member of the seven-person MELSA staff. The
candidate must be an organized, efficient self-starter capable of working
effectively with staff and with members of MELSA's two boards (the Board of
Trustees and the Advisory Board), MELSA teams and interest groups, building management,
and various vendors.
While the Office Manager's primary duties are providing administrative support
to the MELSA Boards and supporting the functions of the MELSA office, there is
a wide range of duties involved.
HOURS: 30 Hours per Week, Monday-Friday
SALARY RANGE: $44,357- $69,308/annum
LOCATION: 1619 Dayton Ave. St. Paul, MN 55104-1849
UNION: None
CLOSE DATE: 4:30 p.m. on Friday, May 8, 2015
MINIMUM
QUALIFICATIONS
• Associates Degree or two years of technical training in Office Administration
or similar field, AND
• Three to five years progressively responsible experience in office
administration.
• Or, an equivalent combination of education and relevant experience.
PREFERRED QUALIFICATIONS BEYOND MINIMUM REQUIRED:
• Experience working with public library systems in Minnesota or other
States/Territories
• Experience working with Governing and/or Advisory Library Boards
DUTIES
- Arrange and implement all aspects for Board meetings (assembling and
distributing board packets, reserving/setting up meeting space, ordering meals,
etc.).
- Attend Board meetings and record and transcribe meeting minutes.
- Attend/support other MELSA team and interest group meetings as needed.
- Prepare a variety of statistical reports.
- Develop and maintain historical files.
- Handle administrative tasks such as working with the delivery service,
ordering supplies, managing the office supply budget, and sorting mail.
- Work with office equipment vendors/service providers to maintain phones,
postage meter, fax machines, printers, etc.
- Answer phones and relay messages, providing courteous and informed
answers to inquiries (or routing inquiries to appropriate staff), and serve as
the point of contact for visitors to the MELSA office.
Please visit the Dakota County website to learn more
about this exciting opportunity. For
a complete listing of our open positions and how to apply for these
opportunities please visit us at:
http://www.co.dakota.mn.us/Government/Jobs/JobOpenings/Pages/default.aspx