Thursday, May 5, 2016

Job: Archives and Records Coordinator at Blake School

  • Job Location: Minneapolis, MN
  • Level of Education: BA/BS
  • Job Type: Part-Time/Regular
  • Years of Experience: Up to 2 Years
  • Starting Date: ASAP
Job Description:
This is a part-time position (.4 FTE) that is responsible for the organization, management and promotion of The Blake School’s archives. The archive collections include artifacts, audio & visual recordings, photographs, publications and records. The archives also houses the permanent student records from the current school, as well as its predecessor institutions.

Essential Functions and Responsibilities:
Respond to requests for information and/or access to materials from a variety of constituents, including administrators, faculty, staff, trustees, alumni, students, families and external parties.

  • Collaborate with staff from other departments and divisions to ensure that student records and student records requests are properly managed.
  • Receive donations and actively solicit and acquire materials appropriate for permanent retention.
  • Process existing materials to ensure proper storage and ease of access.
  • Establish and maintain an electronic inventory/cataloging system.
  • Share items from the archives by creating displays and composing content for print and web publications.
  • Facilitate access to the digitized yearbook collection.
  • Manage a small budget for archival supplies.
  • Develop and implement a plan to use volunteers to assist with archives work.
  • Ensure that the archives space is organized, safe and clean.
  • Initiate and complete special projects as needed related to preservation, digitization, record retention, school history, alumni relations, etc.

Minimum Qualifications:

  • Bachelor’s Degree
  • Strong organizational skills and attention to detail
  • Excellent interpersonal and written communication skills
  • Flexibility and willingness to manage multiple and changing priorities
  • Ability to maintain confidentiality of private information contained in records
  • Ability to work independently with off-site supervision
  • Ability to frequently lift and carry heavy boxes
  • Proficiency/prior experience in archival work desired but not required

For more information and to apply: